Privacy Policy

Last updated: 8 May 2026

RemoteQuota respects your privacy and is committed to protecting your personal data in accordance with the General Data Protection Regulation (GDPR).

This Privacy Policy explains what personal data we collect, how we use it, and your rights regarding your data.

1. Data Controller

RemoteQuota is a product operated by MP Media, based in the European Union.

Contact email: remotequota@gmail.com

2. Personal Data We Collect

We collect only the personal data necessary to operate the platform.

Account and employer data

When employers create an account or post jobs, we may collect:

  • Name
  • Email address
  • Company name
  • Billing information

Job application data

If a job application is submitted directly through RemoteQuota, we may process:

  • Name
  • Email address
  • Resume/CV
  • Any information voluntarily included in the application

If a job listing uses an external application link, applicant data is submitted directly to the external employer website and is not processed or stored by RemoteQuota.

Technical and security data

We may collect:

  • IP address
  • Browser and device information
  • Login activity
  • Basic usage and security logs

This information is used for security, fraud prevention, spam prevention, and platform stability.

3. Legal Basis for Processing

Under GDPR, we process personal data based on:

  • Contractual necessity — to provide our services
  • Legitimate interests — to secure and improve the platform
  • Legal obligations — such as accounting and tax requirements
  • Consent — where required for optional cookies or communications

4. Cookies

RemoteQuota uses only essential cookies required for the functionality and security of the platform.

At this time, we do not use Google Analytics or advertising trackers.

Some functionality provided by Job Boardly may use privacy-friendly analytics or technical cookies necessary for platform operation.

You can manage cookie preferences through the Cookie Settings link available on the site.

5. Data Sharing and Subprocessors

We use third-party providers to operate the platform.

Main subprocessors include:

  • Job Boardly — platform infrastructure and hosting
  • Hetzner — infrastructure hosting provider used by Job Boardly
  • AMAZON SES - transactional email delivery provider. 
  • Cloudflare — content delivery network and security protection
  • Stripe — payment processing
  • Railway — hosting infrastructure
  • Technical anti-spam and security tools

These providers process data under contractual obligations and appropriate data protection safeguards.

A current list of Job Boardly subprocessors is available at: https://www.jobboardly.com/sub-processors

We do not sell personal data.

6. International Data Transfers

RemoteQuota uses Job Boardly infrastructure, which may process data on servers located in the United States.

Where required, international transfers are protected through appropriate safeguards, including Standard Contractual Clauses (SCCs).

7. Data Retention

We retain personal data only for as long as necessary to operate the service and comply with legal obligations.

Typical retention periods may include:

  • Employer account data: while account remains active
  • Applicant data submitted through the platform: up to 12 months unless deleted earlier
  • Billing records: as required by applicable tax laws
  • Security logs: limited retention for fraud and abuse prevention

8. Your Rights Under GDPR

If you are located in the EU/EEA or UK, you have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion of your data
  • Restrict processing
  • Object to processing
  • Request data portability
  • Withdraw consent where processing is based on consent

You also have the right to lodge a complaint with your local data protection authority.

To exercise your rights, contact: remotequota@gmail.com

We will respond to all requests within the timeframe required by applicable law

9. Automated Decision-Making

RemoteQuota does not use automated decision-making or profiling that produces legal or similarly significant effects on users.

10. Security

We implement reasonable technical and organisational measures to protect personal data, including:

  • SSL/TLS encryption
  • Encrypted storage where applicable
  • Access controls
  • Anti-spam and abuse protection systems

However, no system can guarantee absolute security.

11. Contact

For privacy-related questions or requests, contact: remotequota@gmail.com